September 22, 2022
Renting a new office space can be a big step for many business owners. It can be a big financial commitment, both financially and emotionally. You don't want to choose just any office. Rather, you want your choice of office space to fit your needs and helps you achieve your goals. Here are some tips to help you choose the right type of personal or commercial office space for your business.
What kind of work environment would be most comfortable for you? What kind of workspace do you use best? These questions will help guide you towards finding out what type of workflow is best suited to your business.
What are you ultimately looking to accomplish by moving into a new office space? Are you looking for something short term, or do you think you'll be staying for a while? Based on these answers, does a prospective office space offers flexible terms to allow you to grow (or simply keep working) in a way that aligns with your plans? Knowing your goals will help you decide which option lease terms are best for you.
What size workspace do you need? Once you've started expanding, what will your space requirements be when you're ready to grow further? Do you think you'll need more space down the line? If so, are there adjacent spaces available? Thinking about the requirements you need for square feet now, as well as in the future, can help prevent some growing pains.
Beyond dedicated desks, different businesses need different types of functionalities. For nearly all businesses today, however, an internet connection is absolutely essential for their operations to be efficient. Ideal office spaces, including managed ones, usually provide internet access as part of their monthly rent. If you're going to get a line installed for yourself, you'll need to consider the cost of leasing the line from an internet service provider (ISP).
What kind of utilities are included in the rent? Are you in a location where air conditioning is a must? Are there other fees associated with the building? Make sure you understand exactly what you're getting yourself into. You don't want hidden costs to undermine your budget right from the start.
Is there anything about the location makes it seem like it wouldn't be a convenient location? Maybe there aren't enough meeting rooms available at your office, or maybe traffic makes going to meetings difficult. Perhaps the location is great, however, moving there isn't an option because of cost reasons. Regardless of whether there are any potential issues, keep an eye out for them.
Does the building look good on paper? Does it appear that it is being well maintained? Are janitorial services provided? Do you think you could be happy working here for the long term?
When renting an office space, you may find that not all options are what would be considered traditional office spaces. In a coworking space, you never really know for sure who else is working at any given time. People who aren't familiar with your company or the building layout may wander through your office. These people may be able to overhear your calls or pass by your conference room or meeting space too frequently for comfort.
Property management companies may also offer tours to prospective tenants, which could cause noise and activity in the hallways. If your business has its own private offices, then you won't need to worry about these annoyances.
You can control your noise level to some extent, but if you work next door to noisy people, there's not much you can do about that. Conversely, maybe and/or your team tend to have frequently spirited discussions that irritate your neighbors. Contemporary office spaces are often set up to promote open communication in a way that traditional office space is not, and noise can be a peripheral effect of these types of designs.
If you're not sure whether this potential office space is a good fit for you, ask questions! If you have any questions, don't hesitate to contact the leasing agent or manager directly. He or she should be able to answer any questions you may have.
What’s the vibe of the local community? What are the schools/colleges like? Are there restaurants nearby? Are there public transportation options? Are there available parking spaces, either publicly or on the office grounds? All these factors play a role in determining whether this is the right place for you.
You might decide to change your mind about where you'd like to set up shop. It’s fine. If you want to succeed, don't be afraid to change direction and look for a different type of space if things look like they aren't working out.
Don't let your emotions get in the way of making good decisions. This is a business decision, so don't be pressured into making a decision without thinking things through carefully.
Before renting a personal or commercial office space, you should understand you and/or your needs, budget, and plans for growth. Don't forget to check that the office space you're looking at has access to reliable internet and networking services, as well as parking space, janitorial services, and coworking spaces. Further, make sure you are choosing an ideal location that offers that community benefits that you need to be not only successful, but comfortable, as well.